Governing Body

Governing Body Provisions & Regulations

1. Composition, Election, Resignation, Removal & Terms of Office

There shall be a Governing Body consisting of not less than 7 members. The office bearers of G.B. shall comprise of President/Chairman, Vice-President/Vice-Chairman, Secretary, Asstt. Secretary, Treasurer, Joint Secretary, Asstt. Treasurer and other committee members. The office bearers and other Committee members shall be elected at the A.G.M.

The resignation and removal of the G.B. members shall be dealt with as has been prescribed as in the case of other members noted herein before.

The term of office of the G.B. shall ordinarily be one year, unless it is dissolved/terminated early under unforeseen circumstances. After election, the old Governing Body will continue to function till new Body takes over charge which shall under no circumstances be more than 30 days from the date of election.

2. Meeting

A meeting of Governing Body shall be held at least once in three months at such place, date and time as the president or the secretary may determine. Any four members of the Governing Body may request the meeting and the secretary shall summon the same within seven days, failing which the president on the requisition may do so provided no business other than specified in the notice shall be transacted at such meeting.

3. Notice and Quorum

7 days' notice of the meeting specifying the place, time and the general nature of business to be transacted, shall be given to every member of the Governing Body. Emergency meetings may be called on 24 hours notice. 1/3rd members personally present shall constitute a quorum for the meeting and if a quorum is not present within 30 minutes of the time, members present shall adjourn the meeting.

4. Procedure of the Meeting

The president or in his absence the vice-president shall preside over all meeting of the Governing Body and in their absence members present shall elect a chairman of the meeting. All questions before the meeting will be decided by a majority vote, with the chairman having a second or casting vote in addition to his own vote in case of equality of votes.

5. Power and Duties of the Governing Body

The Governing Body shall have general power of supervision and conduct over all the affairs of the society and in particular shall discharge the following duties:

1. To appoint sub-committee with such power and duties as may be considered necessary or expedient.
2. To accept donation, gift subscription, movable or immovable property for the objects of the society.
3. To sell, lease mortgage or otherwise dispose of and deal with all or any part of the property of the society.
4. To keep proper accounts of the society and to open bank account in the name of the society in one or more banks.
5. To co-opt not more than two members to the Governing Body.
6. To appoint a person or persons on payment to assist the Secretary/Treasurer in the maintenance of account, etc.
7. To conduct any other business not specified herein for the attainment of the object of the society provided such business is not repugnant to such object.
8. Society can acquire property both movable and immovable property for the use of the Society.

Safe Custody of Properties

1. The Governing Body shall be responsible for the safe custody of the funds, properties and assets of the society.
2. The funds of the society shall be kept in banks/ post office/ Mutual funds and be invested in any securities specified under Sec. 20 of the Indian Trust Act, 1882.

Books of Account & Inspection

The books of account and other statutory books shall be kept at the registered office and shall be open to inspection of the members at such time and place as the Governing Body directs on a written request made by any member.

Accounting Year

The accounting year of the society shall be from 1st day of April of each year to 31st day of March of following year.